PRIVACY POLICY

Legal Disclaimer

1. No Professional Medical Advice

The content and services provided by Mind Forge, including all information, games, resources, and community interactions on this website, social media, or in our programs, are for educational, recreational, and informational purposes only unless otherwise stated bt one of our medical professionals. They are not intended to be a substitute for professional mental health advice, diagnosis, or treatment. Our facilitators and volunteers are not licensed therapists or medical professionals unless explicitly stated.

Always seek the advice of a qualified mental health professional or medical practitioner with any questions you may have regarding a medical or psychological condition. Do not disregard professional advice or delay seeking it because of something you have read, heard, or experienced through Mind Forge.

2. No Therapist-Client Relationship

Your use of our website or participation in our programs does not create a therapist-client relationship between you and any member of the Mind Forge team. All communications and interactions are for peer support, skill-building, and community engagement.

3. Limitation of Liability

Mind Forge, its directors, employees, and volunteers shall not be held liable for any direct, indirect, incidental, or consequential damages resulting from the use of, or inability to use, our services or materials. This includes any reliance on information provided or any outcomes related to your participation in our programs.

4. Third-Party Content and Intellectual Property

Our programs and materials may mention or link to third-party intellectual property, including brand names such as Dungeons & Dragons, Minecraft, and LEGO®. These trademarks and copyrights are the property of their respective owners. Mind Forge is not affiliated with, endorsed by, or sponsored by these companies. All uses of third-party intellectual property are for descriptive, therapeutic and educational purposes only.

5. User Responsibility

You are solely responsible for your interactions and decisions while participating in our programs and for your use of the information and content provided. We encourage you to use discretion and to consult with a professional when making decisions about your health and well-being.

Privacy Policy for Mind Forge

Last Updated: September 27, 2025

1. Introduction Mind Forge (“we,” “us,” or “our”) is committed to protecting the privacy of our community members, including participants, donors, volunteers, and website visitors. This Privacy Policy outlines what information we collect, how we use and protect it, and your rights regarding that information. By interacting with our website and services, you agree to the terms of this policy.

2. Information We Collect

We collect personal information to effectively run our programs and connect with our community. This information may include:

Personal Identifiable Information: Your name, email address, phone number, and physical address. We collect this when you register for a program, sign up for a newsletter, donate, or contact us.
Volunteering Information: Your resume, skills, experience, and references if you apply for a volunteer or paid position.
Donation Information: Your payment details when you make a donation. We use a secure, third-party payment processor, and we do not store your credit card information.
Usage Data: Non-identifiable data about your visit to our website, such as your IP address, browser type, and pages you visit. This helps us understand website traffic and improve our services.

3. How We Use Your Information

We use the information we collect for the following purposes:

To provide and manage our programs and services.
To communicate with you about your participation, donations, or volunteer work.
To process donations and provide tax receipts.
To send you newsletters and updates about Mind Forge, with your consent.
To improve our website and understand our community’s needs.
To comply with legal obligations and regulations.

We will not use your personal information for purposes other than those specified here without your explicit consent.

4. How We Protect Your Information

We take the security of your data seriously. We have implemented technical and organizational security measures to protect your personal information from unauthorized access, use, or disclosure. These measures include:

Using secure, encrypted connections (SSL/TLS) on our website.
Storing data in secure, password-protected databases.
Limiting access to personal information to only authorized personnel.

5. Sharing Your Information

Mind Forge does not sell, rent, or trade your personal information. We may share your information with trusted third parties only when necessary to operate our services, such as:

Payment Processors: To securely process your donations.
Email Service Providers: To send newsletters and communications on our behalf.
Volunteer Management Tools: To organize and communicate with our volunteers.

These third parties are bound by confidentiality agreements and are only permitted to use your information for the specific services they provide to us.

6. Children’s Privacy

We are committed to protecting the privacy of children. Our programs are often for those under 18, so we take extra precautions with their data.

We do not knowingly collect personal information from children under the age of 13 without the explicit consent of a parent or legal guardian.
If we learn that we have collected personal information from a child under 13 without parental consent, we will take immediate steps to delete that information.
If a minor signs up for a program, we will collect only the information necessary to ensure their safety and participation, with a guardian's consent.

7. Your Privacy Rights

Depending on your location, you may have specific rights regarding your personal data. These can include the right to:

Access: Request a copy of the personal information we hold about you.
Correction: Request that we correct any inaccurate or incomplete data we have about you.
Deletion: Ask us to delete your personal information from our records.
Opt-Out: Unsubscribe from our newsletter or other communications at any time.

To exercise these rights, please contact us at the email address provided in this policy.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last Updated" date.

9. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

info@mindforgeplay.org