Privacy Policy

Your privacy matters to us. This policy explains what information we collect, how we use it, and the choices you have.

What We Collect

When you register for a program, donate, or get in touch with us, we may collect:

Name and contact information (email, phone number, mailing address)
Participant details for program registration, including age and any relevant accessibility or accommodation needs
For youth participants (under 18), parent or guardian contact information and consent
Payment information for donations or program fees (processed securely through third-party payment providers; we do not store credit card details)
Communications you send us (emails, messages, feedback)

We may also collect basic analytics from our website or social media pages, such as page views or engagement metrics, through tools like Instagram Insights or website analytics platforms.

How We Use Your Information

We use the information we collect to:

Register participants and coordinate program logistics
Communicate about upcoming sessions, schedule changes, or program updates
Process donations and issue receipts
Respond to inquiries and feedback
Promote our programs (with consent, where required)
Meet legal or safety obligations, including background check requirements for facilitators working with youth

Youth Privacy

We take extra care with information about participants under 18. We only collect what's needed to run our programs safely, and we require parent or guardian consent for youth registrations. Photos or videos of youth participants are only shared publicly (e.g. on social media) with explicit parental consent.

Sharing Your Information

We do not sell your personal information. We may share information with:

Partner organizations involved in running a specific program (e.g. libraries or community partners), only as needed to coordinate that program
Service providers who help us operate (e.g. payment processors, email platforms, Canva)
Authorities, if required by law or to protect the safety of participants

How We Store and Protect Your Information

We store information securely and only keep it as long as needed for the purposes described above. Once it's no longer needed, we delete or anonymize it. While we take reasonable steps to protect your data, no system is completely secure, so we can't guarantee absolute security.

Your Choices

You can:

Ask to see what information we have about you
Request corrections or updates
Ask us to delete your information (subject to any legal record-keeping requirements)
Unsubscribe from promotional emails at any time

To make any of these requests, email us at info@mindforgeplay.org.

Cookies and Website Tracking

If our website uses cookies or similar tracking technologies, they help us understand how visitors use the site and improve the experience. You can adjust cookie settings through your browser.

Changes to This Policy

We may update this policy from time to time. The most current version will always be posted on our website, with the date of the last update.

Questions about this policy or your information? Email us at info@mindforgeplay.org.

Privacy Policy

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